Team - Group IT Services

Team - Group IT Services

Responsibilities

• Select bidding process prepare vendor selection approach and vendor evaluation criteria depending on the nature of the category
• Preparation of the request for information (RFI) document for bidder evaluation using the RFI template
• Identify potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
• Evaluate vendors and shortlist them for sending Request for Proposal (RFP)
• Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted bidders [covering commercial, Occupational Health and Environmental Services (OHES)]
• Identification/ development and induction of global sources or alternate sources of service providers at optimum cost and prompt lead time for deliveries.
• Ensure the timely conduct of research & Market intelligence as a routine exercise including keeping track of Govt. policies and factors influencing service providers and prices into markets i.e. market analysis, Pricing factor analysis, Spend analysis etc. 
• Drive a focused and Mid to long-term vendor management process based on the principle of equitable and mutually profitable relationships with Suppliers / Vendors 
• Organize and plan a pre-bid meeting based on the queries and communication requirements from vendors
• Evaluate and report on quality of materials procured vis-à-vis defined standards; Take corrective action as deemed necessary
• Prepare commercial estimate by identifying elements for direct & indirect costs, overhead, profit margins and contingency, if any, using standardized estimation templates
• Evaluate technical and commercial proposals from bidders: 
• Technical bid evaluation: Arrange clarification meetings with bidders
• Commercial evaluation: Evaluate Prices, taxes, along with all terms and conditions and examine deviations
• Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if needed for price discovery. 
• Should be well versed with industry supplier base, Terms & changing market conditions time to time. 
• Prepare contract document as per Defined Guidelines & standard templates
• Maintain Contract record within the ERP system and is share with the vendor as well as with all relevant stakeholders
• Process of obtaining Advance Bank Guarantees/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements. Knowledge of financial Instruments like BG/LC and other modes of payments. 
• Follow-up, coordination with Internal, External Stakeholders for delivery, Schedule, Scope Change if any, Contract Amendment. 
• Facilitate the resolution and re-allocation of queries raised by vendors or from other internal stakeholders, during expediting the delivery
• Supervise the preparation of change order or making amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. as required
• Coordinate with user function & service providers in SRN Process Service Receipt Note for timely booking of invoice and payment to vendor. 
• Ensure closure of contracts and take necessary actions.

Qualifications

Qualifications:

BE/MBA from reputed institute  

Experience: 

• Minimum 8 to 15 years of Experience with relevant IT & Cybersecurity procurement experience.
• Experience in working with eProcurement systems and tools (SAP and other financial reporting tools, contract management tool, reverse auctions, etc.)

Hands-on experience in executing contracts and entering into commercial transactions for Capital