Executive Assistant

Executive Assistant

The ideal candidate will work closely with one or multiple Vice Presidents to assist with managing expense reports, travel arrangements (domestic and international) as well as calendar management. Ideal candidate is one who strives for excellence, has a cooperative spirit, is compassionate and enjoys working in a fast paced environment where getting things done is a high priority. Incumbent will perform a variety of duties and task for Vice Presidents of business unit and may be directed to prepare or handle additional administrative tasks as needed.

 

Roles & Responsibilities:

Responsibilities

• Maintains schedule and supports the Vice Presidents by scheduling meetings, conferences, teleconferences, video conferences and travel
• Prepares and maintains a variety of documents including business correspondences, org charts and presentations
• Prepares and processes reimbursements, reconciling travel expenses and reimbursements

Qualifications:

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• With minimal direction, using personal initiative and good judgement, works accurately, efficiently, and effectively in a fast-paced, multi-tasking environment.
• Consistently completes work in a timely manner
• Good judgment and decision making ability
• Manage and maintain multiple calendars, schedules and travel arrangements
• Pay very good attention to detail and accuracy
• Be able to interact with staff at various levels in the organization
• Experience with concur travel system is a plus