Document Controller

Document Controller

Responsibilities

Key Responsibilities:

• Implement and maintain document control processes and systems for accurate record keeping and reporting.
• Ensure all documentation (e.g., technical drawings, reports, correspondence) is properly stored and accessible in electronic format & hard format.
• Coordinate the submission and retrieval of documents to and from project teams, clients, and external parties.
• Maintain version control and track revisions of documents to ensure the latest information is used.
• Develop and enforce document control procedures to comply with regulatory and company standards.
• Provide training to staff on document control practices and software.
• Generate regular reports for management regarding the status of documentation.

Qualifications

Education and Certification Requirements:

• A bachelor’s degree in business administration, Information Management, or a related field.
• Certification in document control or records management is a plus.
• 10 year’s of experience in document controller domain.

Skills and Attributes:

• Proficiency in document management software and MS Office Suite.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Capable of working independently and as part of a team.

Experience:

• Previous experience in document control, preferably within a corporate office setting.
• Familiarity with industry-specific documentation and standards.

As a Document Controller at our Head Office, you will play a critical role in maintaining the flow of information and ensuring that our operations run smoothly. If you are meticulous, tech-savvy, and enjoy working in a fast-paced environment, we encourage you to apply.

This job description serves as a general outline and may need to be customized to fit the needs of your organization. It’s important to update the description regularly to reflect changes in technology and document management best practices.