HR & Talent Acquisition Administrator

HR & Talent Acquisition Administrator

Location:

Bengaluru, Karnataka, India

Job ID:

R0090002

Date Posted:

2025-04-16

Company Name:

HITACHI INDIA PVT. LTD

Profession (Job Category):

Other

Job Schedule: 

Full time

Remote:

No

Job Description:

HR & Talent Acquisition Administrator

Designation: Assistant Manager

Company: Hitachi India Private Limited

Overview:

Hitachi started its business in India in the 1930’s. With over 25 business bases and over 10,000 employees in India presently, Hitachi Group in India is expanding through using its expertise in ‘Social Innovation Business.

Hitachi India Pvt. Ltd. (HIL) markets and sells a wide range of products/services ranging from Information & Telecommunications Systems, Digital Solutions & Services, Infrastructure Systems, Industrial Systems like Water, Oil & Gas supply and management to Transportation and Urban Development Systems. Together with further localization, Hitachi aims to contribute to developing a sustainable society in India as well as contributing to the country’s economic growth.

Your Responsibilities:

• By streamlining candidate coordination, managing critical agreements, and maintaining compliance, this role will be involved in all aspects of HR administration, recruiting, onboarding, providing payroll information and thereby support the seamless integration of top talent into the organisation. They will contribute to creating a positive and professional candidate experience while fostering cross-BU collaboration and efficiency. This role is instrumental in supporting GM&S’s mission to drive sustainable growth and innovation through a high-performing and engaged workforce.

• Coordinate interview schedules across multiple time zones, ensuring timely and efficient communication with candidates, interview panels, and hiring managers.

• Manage and update the interview scheduling system and maintain accurate records of candidate progress.

• Liaise with the Talent Acquisition Manager to create and maintain a structured candidate pipeline.

• Assist in drafting and managing entrustment agreements, ensuring compliance with internal policies and legal requirements.

• Manage general and system-related administrative tasks, including employee letters.

• Input employee changes into HR systems and secure necessary approvals.

• Handle holiday and absence-related queries, providing clear and timely responses.

• Manage requests related to systems, salary, benefits, and company policies, ensuring effective resolution.

• Administer key HR systems, including the people database, Workday, and absence management tools.

• Continuously review and enhance administrative processes to drive efficiency.

• Process invoices, raise purchase orders, and manage recharges.

• Track, analyse, and report on HR data to support decision-making.

• Live core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Profile:

We’re looking for a team player, who is motivated by delivering great work and the Hitachi vision.

The ideal candidate will possess the following skills and background:

• A successful background in HR administration, recruitment coordination, or a closely related role, demonstrating a strong foundation in HR operations.

• Proven ability to coordinate complex interview schedules across multiple time zones, ensuring seamless communication and an excellent candidate experience.

• Familiarity with managing candidate pipelines and overseeing onboarding processes, ensuring new hires are welcomed and integrated smoothly.

• Outstanding organisational and time-management skills, capable of juggling multiple priorities in a fast-paced environment without compromising quality.

• High attention to detail and accuracy in all tasks, particularly in maintaining records, scheduling, and documentation.

• Ability to thrive in a dynamic, global business environment, demonstrating flexibility and resourcefulness when managing shifting priorities.

• A proactive approach to identifying areas for improvement and implementing solutions that enhance efficiency and effectiveness.

• Genuine enthusiasm for supporting organisational growth, enhancing the employee experience, and contributing to a positive and inclusive workplace culture.

Our Values

We strive to create an inclusive environment for all, and we are proud to say we are an equal opportunity employer. 

With Japanese roots going back over 100 years, our culture is founded on the values of our parent company expressed as the Hitachi Spirit:

Wa - Harmony, Trust, Respect

Makoto - Sincerity, Fairness, Honesty, Integrity

Kaitakusha-Seishin - Pioneering Spirit, Challenge